While not everyone chooses to incorporate, there are some real benefits to doing so - such as separating business from personal liability (which is also why we encourage those in business to have both a company and a trust. One of the minor issues that discourages some is the extra requirements in addition to accounting. Here is a brief check-list of non-financial records required to be kept by companies.
Record | Place * |
Time Period |
Certificate of incorporation | Permanent | |
Statement of the registered office and address for service of the company |
Permanent | |
Constitution of the company | Registered office | Permanent |
Share register | New Zealand | Permanent |
Full names and addresses of the directors | Registered office | Permanent |
Interests register | Registered office | Permanent |
Minutes of all meetings and all resolutions of shareholders |
Registered office | Permanent |
Minutes of all meetings and all resolutions of directors and directors’ committees |
Registered office | Preceding 7 years |
Certificates given by directors | Registered office | Permanent |
Copies of all written communications to all or classes of shareholders, including annual reports |
Registered office | Preceding 10 years |
Copies of all financial statements required by the Companies Act 1993 or any other enactment |
Registered office |
Preceding 10 completed financial years |
All accounting records required to be kept by the Companies Act 1993 |
Registered office |
Preceding 7 completed financial years |
Ultimate holding company information, see s 94A | Registered office | Permanent |
* Registered office means unless notice is given to the registrar