Preferred approach

We have taken a different approach. If clients are going to keep their accounts in a computer system, the first thing we do is make sure the system is robust. For example, how it handles GST is one issue that frequently causes mistakes - and extra work - along with a higher number of errors. And there are other issues as well. You can read about the accounting systems we recommend - although we can work with others. We like to ensure that both the client and we aren't going to regret it.

We then help the client make the best use of it. We do this over the internet with TeamViewer. That means that we can both see what is happening on your system, and can work together. It is effective - as long as you have a broadband connection. We can help as you go - for five minutes or a couple of hours - with no "callout" fee. This happens while details are fresh in your mind, rather than weeks or months later..

We also review your first GST return or two (including teaching you how to reconcile these - key yet most people don't do it) - and at year-end check and finalise almost everything again with you before taking your data for the accounts. If your system is "in the cloud", things work a little differently - but the principles are the same.

We don't stop there - after doing the accounts we provide the information needed to make your system agree with the accounts. That way your system agrees with the formal accounts, including depreciation, salaries and tax, simplifying the following year's accounts. All that and having an accountant to call on whenever you want to run by us any business issues is why many people like our services. And that's not an add-on to our normal work - that is the way we work with all our clients.

Are we for you?

So what's the catch? We don't think there is a catch for most people - and real benefits to our new way of teamwork. We've identified the limits imposed by being a virtual accountant. We require a monthly A/P of our fee - but even that is a good deal. First payment in advance means that IRD allows the accounting fee when paid, rather than when billed (the following year). Second, you know what the fee will be. Our A/P is all inclusive - so you won't get a further bill when the accounts are done. We can charge extra - but that is only for extra services agreed in advance. These may include software upgrades (but you can usually do that yourself) or additional services like new entities or services. And we provide a quote in advance so you always know what the cost will be. Third, as long as you are paying a fee, we're on your team.

If you want to find out more about having us on your team, send us an e-mail - or phone or Skype us.